$5000 Sign-on bonus!

Position Summary:

The Education Coordinator provides training and technical assistance to Teaching Staff, Site Directors, and others to support the agency's early childhood development programs. The Education Coordinator contributes to program goals and is responsible for facilitating the education component at all sites. The Education Coordinator works directly with children, parents, and staff to maintain open communication, ensuring a quality education program. They also collaborate with Teachers and other staff to ensure all Disabilities services are provided to students in the process of receiving services in education, following procedures in accordance with the Monitoring Protocol.

Duties & Responsibilities:

Communication with Parents:

- Plan the End of the Year Celebration in conjunction with parents.

- Discuss agency curriculum with parents and address issues or concerns.

- Facilitate special projects for parents and staff when needed.

- Support staff and parents for IFSP and IEP meetings when needed.

- Provide education support services to families.

Monitoring Classroom:

- Conduct regular classroom observations to ensure compliance with City and State regulations, Head Start Standards, and NAEYC accreditation standards.

- Ensure the classrooms comply with Creative Curriculum standards.

- Monitor education and disabilities folders to ensure timely completion of documentation and recordkeeping.

- Monitor classroom portfolios and observations.

- Review lesson plans, screenings, and all other aspects of Education and Disabilities.


- Monitor education and disabilities purchases within the allocated budget before purchase.

- Process check requests and maintain petty cash receipts and documentation.

- Monitor education folders, document observations, and all meetings attended, especially individual and teaching team meetings and staff evaluations.

- Update educational forms and order classroom and resource room supplies.

- Prepare and submit monthly reports adhering to contract obligations.

Educational Policy and Procedure:

- Develop educational policies and procedures.

- Work closely with the Program Director and participate in a yearly self-assessment, such as the Monitoring Protocol.

- Collaborate with Site Directors to develop and implement timelines for future NAEYC accreditation and reaccreditation.

Staff Support and Area Communication:

- Model best practices for teachers in the classroom.

- Provide coaching and support with professional development to teaching staff through ongoing teaching team meetings.

- Support and advocate for staff by discussing issues and concerns, conducting regular teaching team meetings, providing professional development opportunities, and offering ongoing feedback for education and disabilities.

- Ensure that teachers provide all necessary documentation when a child scores refer for both education and social-emotional services.

- Review the disabilities packet before submitting it to the Program Director.

- Through classroom observations and regular monitoring, ensure that classroom education folders, screenings, portfolio collections, and other paperwork generated by staff comply with program contracts.

- Contribute to staff evaluations and ongoing professional development.


- Work closely with the Program Director and Director of Education and other content area specialists.

- Ensure the required program of services for children and families for education and disabilities is implemented and monitored regularly, overseeing target disability enrollment numbers and referral packets once completed.

- Actively participate in various meetings.

- Engage in continuing education and professional development activities.

- Collaborate with the management team on planning committees for various agency activities.

- Oversee the coordination of services with parents, CPS, and Mental Health consultants for children with special needs.

Other Duties As Assigned:

Job Requirements:

- Education and/or Experience: Master's Degree in Early Childhood Education from an accredited college or university, or Master's in a related field with teaching experience. OR Bachelor's Degree in Early Childhood Education from an accredited college or university or Bachelor's in a related field with teaching experience. Must have Gateways Level 5 in ECE and IT Qualifications.

- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


- Ability to maintain confidentiality.

- Excellent oral and written communication and presentation skills.

- Demonstrated capability to interface and maintain effective relationships with administration, staff, consultants, regulators, and funders in a team-oriented environment.

- Capacity to assume responsibility for own professional development.

- Detail-oriented, logical, and methodological approach to problem-solving.

- Ability to plan and schedule the work of others.

- Flexibility, with the ability to work in a highly demanding, stressful environment.

- Proficiency using word-processing systems.

- Ability to cooperate successfully as a member of a team.

- Ability to communicate effectively with others, including giving and receiving feedback on the quality of services.

- Meet any specific content area requirements.

Language Skills:

- Ability to read and speak English proficiently.

- Bilingual-Spanish preferred.

Physical Demands:

- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- While performing the duties of this job, the employee is regularly required to talk, hear, and see.

- The employee frequently is required to stand, walk, sit; use hands to handle or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl.

- The employee must occasionally lift and/or move up to 30 pounds.

- Specific vision requirements include the ability to see at close range.

- At times, may require more than 40 hours per week to perform the essential duties of the position.

- Fine hand manipulation (keyboarding).

- Transportation time spent purchasing items for the center, commuting between sites, attending trainings, meetings, and in-services.

- The employee may be required to work at multiple agency locations if necessary.

COVID-19 Note: In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from Mary Crane, you will be required to share proof of a COVID-19 vaccination upon eligibility.  You may apply for a Medical or Religious Exemption in compliance with applicable laws and regulations.  Mary Crane does daily temperature checks as well.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities