Job Title: Assistant Site Director
Reports To: Site Director
FLSA Status: Exempt
Customary Work Days: Monday through Friday
Saturday and Sunday as needed
Customary Work Hours: 8:30 AM to 5:30 PM
Hours may vary as needed
Position Summary:
The Assistant Site Director supports the Site Director in managing a child development program by overseeing daily operations, staff, parent communication, and ensuring regulatory compliance. This role focuses on maintaining a safe, effective, and nurturing environment that promotes growth for children, staff, and families.
Duties & Responsibilities:
Communication with Parents:
- Assist in maintaining open communication with parents, including scheduling and facilitating meetings, assisting with concerns, and collaborating on child development needs.
- Support the recruitment and enrollment process for new parents, including managing documentation and fees.
- Help organize and conduct parent workshops, conferences, and home visits as needed.
Documentation & Reporting:
- Assist the Site Director in maintaining center inventory and overseeing supply orders for food, maintenance, and classrooms.
- Support in monitoring and documenting children’s attendance and ensuring proper documentation of petty cash, receipts, and check requests.
- Ensure that classroom and administrative records are up-to-date and compliant with program expectations.
Center Operations:
- Monitor and assist in the staffing schedule to ensure smooth operations of the center.
- Help ensure that the center and classrooms comply with city, state regulations, and NAEYC standards.
- Support the Site Director in managing center safety, emergency procedures, and addressing maintenance concerns.
Staff Supervision and Support:
- Assist in conducting staff meetings and individual supervision meetings to address concerns and foster teamwork.
- Observe classrooms to ensure compliance with curriculum, paperwork, and regulations.
- Support staff performance evaluations and professional development.
- Assist in tracking timesheets, vacation requests, and compensatory time for staff.
Assess Children:
- Support in administering child screenings and ensuring completion of required assessments (e.g., ESI-R, My Teaching Strategies Creative Curriculum, Ages and Stages).
Administrative Support:
- Work closely with the Site Director and other content area specialists to coordinate activities, meetings, and committees.
- Assist with coordinating meetings and collaborating with mental health consultants, disability teams, and external resources.
- Ensure timely submission of reports and documentation as required by the program.
Community Relations:
- Assist in fostering relationships with local agencies and community partners, and maintain communication to ensure resources are available to families.
- Support the Site Director in contacting state and city representatives as needed.
Teaching & Curriculum Support:
- Step into teaching and lead documentation responsibilities in the absence of the Site Director or during staff vacancies.
- Support coordination of field trips and ensure educational activities meet the standards set by the program.
Other Duties as Assigned:
Job Requirements:
Education and/or Experience:
- Bachelor’s Degree in Early Childhood Education from an accredited college or university or related field with a minimum of 18 credit hours in Early Childhood Education.
- Gateways ECE credential Level 5
- Gateways Director’s credential Level 1