Assistant Site Director

$2500 Sign-on bonus!

Job Title: Assistant Site Director

Position Summary:

The Assistant Site Director supports the Site Director in managing a child development program by overseeing daily operations, staff, parent communication, and ensuring regulatory compliance. This role focuses on maintaining a safe, effective, and nurturing environment that promotes growth for children, staff, and families.

Duties & Responsibilities:

Communication with Parents:

• Assist in maintaining open communication with parents, including scheduling and facilitating meetings, assisting with concerns, and collaborating on child development needs.
• Support the recruitment and enrollment process for new parents, including managing documentation and fees.
• Help organize and conduct parent workshops, conferences, and home visits as needed.

Documentation & Reporting:

• Assist the Site Director in maintaining center inventory and overseeing supply orders for food, maintenance, and classrooms.
• Support in monitoring and documenting children’s attendance and ensuring proper documentation of petty cash, receipts, and check requests.
• Ensure that classroom and administrative records are up-to-date and compliant with program expectations.

Center Operations:

• Monitor and assist in the staffing schedule to ensure smooth operations of the center.
• Help ensure that the center and classrooms comply with city, state regulations, and NAEYC standards.
• Support the Site Director in managing center safety, emergency procedures, and addressing maintenance concerns.

Staff Supervision and Support:

• Assist in conducting staff meetings and individual supervision meetings to address concerns and foster teamwork.
• Observe classrooms to ensure compliance with curriculum, paperwork, and regulations.
• Support staff performance evaluations and professional development.
• Assist in tracking timesheets, vacation requests, and compensatory time for staff.

Assess Children:

• Support in administering child screenings and ensuring completion of required assessments (e.g., ESI-R, My Teaching Strategies Creative Curriculum, Ages and Stages).

Administrative Support:

• Work closely with the Site Director and other content area specialists to coordinate activities, meetings, and committees.
• Assist with coordinating meetings and collaborating with mental health consultants, disability teams, and external resources.
• Ensure timely submission of reports and documentation as required by the program.

Community Relations:

• Assist in fostering relationships with local agencies and community partners, and maintain communication to ensure resources are available to families.
• Support the Site Director in contacting state and city representatives as needed.

Teaching & Curriculum Support:

• Step into teaching and lead documentation responsibilities in the absence of the Site Director or during staff vacancies.
• Support coordination of field trips and ensure educational activities meet the standards set by the program.

Other Duties as Assigned:

Job Requirements:

Education and/or Experience:

• Bachelor’s Degree in Early Childhood Education from an accredited college or university or related field with a minimum of 18 credit hours in Early Childhood Education.
• Gateways ECE credential Level 5
• Gateways Director’s credential Level 1

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to maintain confidentiality.
• Excellent oral and written communication and presentational skills.
• Demonstrated capability to interface and maintain effective relationships with administration, staff, consultants, regulators, and founders in a team-oriented environment.
• Capacity to assume responsibility for own professional development.
• Detail-oriented, logical, and methodological approach to problem-solving.
• Ability to plan and schedule the work of others.
• Flexible, with the ability to work in a highly demanding, stressful environment.
• Proficiency using word-processing systems.
• Ability to cooperate successfully as a member of a team.
• Ability to communicate effectively with others, including giving and receiving feedback on the quality of services.
• Meet any specific content area requirements.

Language Skills:

• Ability to read and speak English proficiently.

Covid-19 Note: In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from Mary Crane, you will be required to share proof of a COVID-19 vaccination upon eligibility.  You may apply for a Medical or Religious Exemption in compliance with applicable laws and regulations.  Mary Crane does daily temperature checks as well.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities