Office Manager

Job Title: Office Manager

FLSA Status: Exempt

Customary Work Days: Monday through Friday

Customary Work Hours: 8:30 AM to 5:30

Position Summary

We are looking for a responsible Office manager who will perform organization and coordination of administration duties and office procedures. You will help us to create and maintain a proper work environment to optimize our organizational effectiveness, communication and safety. Your responsibilities will include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.

You should have some experience of working as a Front Office manager. We expect you to be familiar with a variety of office software (including email tools, spreadsheets and databases) and to be able to accurately handle administrative duties.

Office Manager responsibilities are:

• Organize office operations and procedures and schedule meetings and appointments

• Manage the office layout, ordering stationery and equipment when needed

• Maintain the office condition and arrange necessary repairs

• Oversee timely invoicing and payments for all items

• Negotiate with office vendors, service providers and office lease

• Organize the onboarding process for new employees and provide support to visitors

• Assist manager with typical duties such as maintenance, mailing, bills, errands and so on

• Interact with employees to receive their queries about organizational problems

• Plan in-house or off-site activities, like parties, celebrations and conferences

Office Manager requirements are:

• 2+ years' experience of working on an Office Manager,

• Good experience with office administrator responsibilities, systems and procedures

• Good practical experience with office machines (such as fax machines and printers) and MS Office, particularly MS Excel and MS Outlook

• Good familiarity with email scheduling tools, like Email Scheduler and Boomerang

• Strong time management skills and ability to multi-task and prioritize work

• Strong organizational, planning and problem solving skills with attention to detail

• Excellent written and verbal communication skills, with a creative approach to problems

• Education and/or Experience:

  B.A. degree in a related field from an accredited college or university

  or Associates Degree

  At least two years of relevant experience.

• Qualifications:

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.